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Poster Guidelines


Overview of Submission Process

The following information is required in each online submission:

Key Contact: The key contact is the author that is logged in submitting the abstract. The key contact is the only link between AORN and all authors, and is responsible for sharing all information with everyone involved on the poster. Please confirm the key contact email address is correct. This will be the sole means of communication from AORN regarding the abstract.

Poster title: The title should not exceed 75 characters. It should be entered in on the first webpage after logging in.

Authors: Each poster author must submit:

  • Bio that describes expertise in the subject matter

  • Conflict of interest (COI)

  • Education

If there is more than one author for a poster, every author must submit the above during the submission process. Additional authors may not be added after the abstract is submitted. Only authors designated during the abstract submission process may have their names included on the poster.

Abstract: It is recommended that you first type your abstract somewhere other than in the application (Ex. Word Document, Notepad, etc.). Then copy and paste your abstract into the application.

Please see Poster Criteria by Type. No more than 3,000 characters (including spaces) may be used in the abstract. Typing your abstract in a word document and then copy/pasting into the online submission is recommended.

(If you already have a complete poster that you have displayed elsewhere, you must still submit an abstract to be reviewed for acceptance.) Late-breaking submissions will not be accepted.

Poster Criteria by Type

Please address the following in your poster abstract based on poster type.

Clinical Improvement/Innovation Poster

(Clinical issue, Performance Improvement, Quality Initiative, Patient Centric Care) 

The abstract will be reviewed for acceptance based on the below. It will be reviewed by the Surgical Conference & Expo Advisory Task Force. What to include in the abstract: 

  • Description of team

  • Preparation and planning

  • Assessment

  • Implementation

  • Outcome

  • Implications for perioperative nursing

Research Poster

The abstract will be reviewed for acceptance based on the below. It will be reviewed by the AORN Nursing Research Committee.

  • Purpose of project: Include research aim and question/hypothesis

  • Methodology: Include conceptual model, research design, and a sample

  • Results: Include results and limitations

  • Perioperative nursing implications: Include how this study affects perioperative nursing.

Evidence-Based Practice Poster

The abstract will be reviewed for acceptance based on the below. It will be reviewed by the AORN Nursing Research Committee.

  • Purpose of project: Include the clinical question

  • Methodology: Include the method you used to answer the clinical question

  • Results: Include synthesis of the findings, decision about practice, implementation, and evaluation

  • Perioperative nursing implications: Include how this project affects perioperative nursing.

If your poster abstract is accepted, the key contact will receive an email with more information by the end of the year.

Some information includes: 

  • Poster dimensions may not be larger than 6 feet wide by 3 feet tall.

  • T-pins are the best way to attach a poster to the boards. Velcro does not stick well to the cloth board. Please bring your own T-pins. 

  • Poster author(s) are required to hang poster(s) prior to 12pm on the Saturday before the Surgical Conference & Expo begins.

  • Poster authors are asked to be at their posters on Monday from 11:30 a.m. – 12:30 p.m. to answer questions from attendees. Be sure to bring business cards/contact information for attendees that may have questions after Expo.

  • The poster must be picked up between 12 and 2 p.m. on that Wednesday.

  • It is highly recommended that the poster is complete by December 1 to ensure ample time to upload to the virtual gallery

Poster Judging

AORN is contracting with EventScribe™ to create a virtual poster gallery of Surgical Conference and Expo Posters! In order to provide more poster authors the opportunity to have their poster reviewed, the key contact will receive an email asking to upload a PDF of the poster to the virtual poster site several weeks prior to the annual meeting.

We heard your concerns regarding the requirement to have your poster hung by noon on Saturday in order to have your poster reviewed and potentially selected for the outstanding Clinical Improvement/Innovation poster or Research/Evidence-Practice Award. The award winners will be notified onsite.

After poster judging, the top poster in each category (Clinical, Research, and Evidence-Based Practice) will be asked to present as part of a Hot Topic Session at Surgical Conference & Expo 2015. The key contact of each top poster will receive complimentary registration to Surgical Conference & Expo 2015. The top posters in each category will be notified in February 2015.

Clinical Improvement/Innovation

The Surgical Conference & Expo Advisory Task Force will judge each poster virtually. Judging criteria is below.

  • Poster is captivating

  • Title and heading fonts are clear and effective

  • Project title and author(s) are prominent

  • Body font is clear and effective

  • Figures are clear and effective

  • Display is free of spelling and/or grammatical errors

  • The poster structure leads the judge through the content

  • Submitted abstract summarizes poster

  • The content includes a statement of the problem

  • The content explains the method

  • The content summarizes some user-centered result

  • The content is logically connected

  • The outcome is clearly stated

The top 10% of Clinical Improvement/Innovation posters will receive an award of excellence.

Research/Evidence-Based Practice

These posters will be judged virtually by members of the AORN Nursing Research Committee using the below methodology:

  • Hypothesis or Clinical Question

  • Methods Used or Design

  • Results/Findings or Analysis of Data

  • Implementation/ Dissemination/ Conclusions

  • Implications for Perioperative Practice

  • Poster (Overall Impression)

The top 3 posters in this category will receive awards.

Policies

Any and all expenses associated with the poster display (including conference registration and travel) are the responsibility of the poster author(s). AORN does not reimburse any expenses or financially support poster authors. For information about grants to the Surgical Conference & Expo, go to the AORN Foundation section.

  • Absolutely no commercial support may be shown on the poster. Product photos may be used only if the manufacturer name cannot be seen in the photo or if the product is the only one on the market. Using company names or specific products in the poster text is also prohibited.

  • Poster author agrees when submitting abstract that they retain copyright ownership of the abstract and poster. They warrant that the poster is factually accurate, and that nothing in the poster violates any proprietary or personal rights of others

  • All content must accurately reflect the latest AORN Perioperative Standards and Recommended Practices, current edition.

  • AORN assumes no responsibility for lost or stolen posters.

  • AORN will not print or copy materials for you onsite.

Virtual posters

View previous Surgical Conference posters.

The virtual posters will be available for Surgical Conference & Expo registrants to review and evaluate for 30 days after the close of the annual meeting. Registrants will be able to earn contact hours by reviewing the posters and completing the evaluation during this period.

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