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Chapter Accountability Standards

Watch the webinar “The Nitty Gritty of the Updated Chapter Accountability Standards,” presented by Chapter Relations Coordinator Deb Warren. (Recorded December 11, 2014)

New Chapter Accountability Standards Checklist (updated October 30, 2014)


The 2013 AORN House of Delegates passed an addition to the AORN Bylaws, Article IX, Section 1, that all “Chapters must meet the Chapter Accountability Standards.” These Standards ensure Chapters are self-sustaining in good business; respectable stewards for AORN’s funding; and noble representatives of AORN’s integrity, credibility, and professionalism.

In an effort to capture Chapter activities, we’ve separated the Standards into five categories – IRS Requirements, Governance Requirements, Engagement, Financial Reports, and Additional Required Information. Please note that these Standards are for the calendar year January 1 to December 31, and must be submitted to AORN Chapter Relations no later than December 31 each year.

IRS Requirements

  • Maintain tax exempt status through annual filing of IRS 990 and provide proof of 990 filing to AORN Chapter Relations.


Governance Requirements

  • Notify AORN Chapter Relations regarding election results within one month of election. There must be a minimum of three Chapter officers: President, VP or PE, and Secretary/Treasurer or a combination of these offices with three different individuals.

  • Maintain active status for all officers, not allowing their AORN membership to lapse during their term of office.

  • Update and provide AORN Chapter Relations a copy of the bylaws annually or bi-annually to ensure current practices are reflected and changes that occurred in National Bylaws at AORN Congress are incorporated.

  • Adopt a Code of Ethics to protect your Chapter leaders and members from unprofessional behaviors, and provide a copy to AORN Chapter Relations.

  • Follow AORN’s Privacy Policy (e.g., no sharing of Chapter member contact information without member’s individual consent). Email and contact information may only be used for Chapter and AORN-related business and informational purposes.

  • (New) Maintain compliance with the CAN-SPAM Act (see below).

    ☐ Yes, I acknowledge that my Chapter is compliant with the CAN-SPAM Act
    ☐ No, we are not yet compliant

    CAN-SPAM ACT: You may not share Chapter member contact information without member’s individual consent. Email and contact information may only be used for Chapter and AORN-related business and informational purposes. Keep in mind that the CAN-SPAM Act of 2003 requires you to respect any member’s wishes to opt-out of receiving email messages from your Chapter. 


Engagement

  • Conduct a minimum of three Chapter meetings between January 1 and December 31.

  • Provide a minimum of three continuing education hours through the year (ie, Chapter meetings, seminars, workshops).

  • Provide proof of a stand-alone or ORNurseLink Chapter group web page with current information.


Financial Reports

  • Provide full disclosure of financials to all Chapter members.

  • (Updated) Provide a yearly financial report to AORN Chapter Relations by December 31.

  • (New) Provide AORN with one copy of most recent bank statement by December 31.

  • (New) Provide a copy of annual budget to AORN Chapter Relations by March 31.


(New) Additional Required Information

  • Provide one copy of most recent business meeting minutes to AORN Chapter Relations per year.

  • Provide number of business meetings your Chapter had between January 1 and December 31.

  • Approximately how many people attended each meeting (on average)?

  • Provide number of education meetings your Chapter had between January 1 and December 31.
    Approximately how many people attended (on average)?

  • Provide how many members of your Chapter you sent to last year’s AORN Surgical Conference and Expo as Chapter Delegates

  • Did anyone from your Chapter attend the Volunteer Leadership Academy?

    ☐ Yes - If yes, how many people from your Chapter attended?
    ☐ No


Please provide AORN with all of the above requested documents/information annually. Contact AORN Chapter Services or AORN Chapter Relations Coordinator Deb Warren at (800) 755-2676, Ext. 222, if you have questions.

(AORN has the authority to conduct a Chapter audit at any time to determine viability and representation of AORN. If a Chapter does not meet these standards, it could result in Chapter disbandment.) 

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