Track Your Loaner Instrument Trays
How do you track the loaner trays that enter and leave your facility? A handwritten notebook, a simple sign-in sheet, or worse, nothing at all? Tray Check a system that digitally documents the comings and goings of all of your loaner trays standardizes the process so you won't be on the hook for incomplete trays ever again. Tray Check is a kiosk equipped with a workstation, camera, printer and computer that uses a web-based record system to track when loaner trays are checked in and out of your facility. The system places the responsibility on the vendor not you for maintaining accurate records of pricey borrowed equipment.
Here's how it works. Place the kiosk where loaner trays are dropped off, typically by central sterile processing. When a rep arrives at your facility with a loaner tray, he goes to the kiosk, logs on and follows a 5-step check-in process. This includes inputting the same info you currently track in that notebook such as tray name, surgeon and time as well as other items you want to require, like which wing or floor the tray is going to.
Tray Check photographs each layer of the tray using the kiosk's built-in 1080p HD camera and prints an easy-to-read autoclavable label. When the rep comes back to pick up the tray, he follows a similar checkout process. Tray Check's online system stores all of this information, which lets you access the records from any computer in the facility. You can sign into the system and view the chronological logs, equipment photos and even organize the records according to vendor, so you can easily see which ones are meeting deadlines. Additionally, you can set up customized notifications to get a text message or e-mail when loaner trays are moved in and out of your facility.
The slim kiosk features a large monitor, an ergonomic keyboard and a user-friendly, plug-and-play online software system. You can either purchase the kiosk upfront and pay a monthly data fee to use the system, or you can lease the kiosk and software. The costs vary depending on use, but a rep says most facilities can get started for less than $500.
This self-service kiosk tracks loaner trays that enter and leave your facility. Reps check in their own equipment, taking responsibility off of your staff. traycheck.com
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